2021 Table Captain Resource Page

• Schedules fill quickly.  Decide if calling your prospects first then following up with a letter or email is best, or if you should send a letter/email and place a follow up call.
• Remind your guests at least twice.
• Personally thank each of your guests.  Notecards, emails, or phone calls after the event are great ways to show your appreciation to them for supporting Capitol Land Trust.

Share exciting CLT content with your potential guests to get them excited about attending the Conservation Breakfast.

Visit our YouTube Channel to find videos to share! We have property tours, restoration stories, & wildlife videos.

Explore recent CLT news here. Share stories like the recent conservation success in Mud Bay, the new interactive map at Bayshore Preserve, and many more!

Capitol Land Trust has a proven track record for success. We will continue to work with you and many partners to find the best lands to conserve so that:

• Future generations will be able to watch the salmon run in 30 years
• Your water quality will be maintained
• Farmers and ranchers, who have been on their lands for generations, can keep them in production for many more
• Your kids and their kids will have natural places to explore
• Our work will have the most beneficial impact on you and the community – keeping this a place we all want to live

Someone you invited can’t attend the virtual event? Still invite folks to support local land conservation.

Hi _______,

I’m sorry to hear that you are unable to attend CLT’s Virtual Conservation Breakfast. I hope that you will consider donating in lieu of your attendance. Learn more about the work CLT is doing and make a gift here: http://capitollandtrust.org/we-cant-wait-to-celebrate/

Your support enables the ongoing work to expand networks of conserved land in the South Puget Sound and Chehalis Basin watersheds.

Thanks!
[Your Name]

When someone confirms that they’ll sit at your table, encourage them to RSVP on CLT’s website. This will allow us to send event updates and track everyone sitting at your table. We will give you a list of your table attendees in April so you can send personalized communications.

Hey ______,

Great! You can go ahead and RSVP for the Virtual Breakfast here: http://capitollandtrust.org/virtual-conservation-breakfast/

When you RSVP, please select my name on the “Virtual Table Captain” question.

Looking forward to it!

Do you want to send a postcard to your guests? Send a postcard to encourage your guests to donate or thanking your guests for attending the event.

Sign up to receive CLT postcards here: https://forms.gle/d8joAMwo8qey36j19

• Virtual Table Captains commit to having 10 guests RSVP. To ensure 10 individuals attend, we recommend inviting 20-25 people. Since the event is virtual this year, you can invite anyone who cares about land conservation.
• Instead of submitting a roster this year, we ask that you invite your guests to RSVP and choose you as their Table Captain.
• Guests can RSVP here: http://capitollandtrust.org/virtual-conservation-breakfast/
• Invite your friends, neighbors, colleagues, outdoor enthusiasts, or professionals who benefit from increased quality of life in Washington State through conserving lands and waters.
• Follow up with everyone! If you don’t hear back from your prospects give them a call. They may be interested, but forgot to get back to you.

Try to get all your invites out by April 8th.

Hey {guest name},

{personal note}

I am hosting a virtual table for Capitol Land Trust’s Conservation Breakfast on Wednesday, April 21, 2021 at 8 AM. During the program, we’ll virtually visit 21 properties within the South Puget Sound and Chehalis Basin watersheds, while meeting a variety of community members.

You can RSVP and mark me as your Table Captain here: http://capitollandtrust.org/virtual-conservation-breakfast/

{Insert a sentence or two about why you support Capitol Land Trust.}

I also wanted to make sure you were aware of an exciting opportunity. This year a generous donor will donate $20,000 if 300 people donate to CLT before April 30th. Your gift, of any size, can help us secure an additional $20,000 for local conservation projects.

This is CLT’s largest and only fundraising event this year. While there is no fee to attend this breakfast, a request for donations will be made during the program.

Please consider joining me! I am happy to answer any questions you may have. Or you can reach me at 123.555.6789 or _____@_____.com Thank you, I look forward to sharing this event with you!

Sincerely,
{your name}

TODAY
Make your guest list
Start contacting your friends, family members, and colleagues.

April 1
Finish sending out all your invitations

April 8
Sierra will email you the names of everyone who has sent in a RSVP to your table

April 13
Remind your guests about the event. Share a CLT video!

April 19
Remind your guests about the event. Share CLT news that you are excited about!

April 21
Day of Breakfast!
Attended the virtual event
Share CLT posts on social media
Thank your guests for attending

Invitation & Reservation Process

• Table Captains are responsible for inviting their guests
• Invite guests by phone, e-mail or in person
• Have your guests RSVP on the Capitol Land Trust website
• Have your guests list you as their Table Captain

• Communicate the expectation that this event is a fundraiser.  There is no fee to attend the virtual event, but we will be asking each guest to make a donation.
• Share your enthusiasm! Excitement is contagious.  Let people know why you are involved with Capitol Land Trust and donate to its mission.  And that they can be a part of it, too, by attending the Breakfast.

• To protect the health and ensure the safety of our community, the main difference is that CLT’s Conservation Breakfast will be held online in 2021. This will be CLT’s biggest and only fundraising event of 2021. 
• We hope we can host an in-person Conservation Breakfast next year. In the meantime, a virtual event helps us continue to broaden our reach, gather as a community, and raise essential funds.